Submission guidelines, style guide, and author responsibilities
We have a twice-yearly call for contributions and a rolling deadline for responses to already published works and issues. For each call we invite the submission of an abstract proposal followed by finished works and articles.
All submissions (abstracts, final and responses) should be sent to firstname.lastname@example.org
Please contact us if you wish to discuss your submission or have any other inquiry.
- An initial abstract proposal of 200-400 words.
- Final contribution: we require no minimum length and the maximum length is 5000 words. Please include a short biographical statement (around 100 words). Please supply a link to your personal website or current work if you wish that to be included with your biography.
- If proposing a response, please specify whether it addresses an individual contribution or an issue of the journal as a whole. Maximum length is 1500 words.
- When sending your final contribution, please include:
- Article title
- Authors name and affiliation
- Abstract (100-150 words)
- Keywords (six to eight)
- Authors biography (approximately 100 words)
- Any reproduction permissions obtained (see C. Responsibilities of authors below)
- Use our handy Hyphen one-page pdf submission checklist.
Our editorial process
All submissions are considered by the Hyphen editorial team. A submission may be rejected, accepted, or accepted provided suggested changes are made to the work. We work closely with all accepted contributors, supporting the production of experimental and media-rich work. Two editors provide jointly authored comments to accepted and finalised contributions. Contributors are given access to a final online version of their work after editing but before the launch of the issue.
Placement of images and media within the text
If images, sound, or video files are integrated within a text, please insert the following words, with your appropriate file name, on a separate line and in square brackets: [Insert file name here].
How to send your media files
- File names: separate words with a dash, -. (No empty spaces please.)
- Text: please send as a Word document.
- Still images should be submitted as jpg, png, or gif files or pdf in the case of vector images.
- Image size should be not exceed 2000px in max-width (or max-height) and a file size of 250 to 300 KB (more detailed explanation here). Please provide image files as a downloadable link from WeTransfer) or similar.
- Number of images: 12 images maximum (or let us know if your contribution necessitates more than 12 images).
- Video work up to 30 min can be embedded via a Vimeo or YouTube link. Please ensure a good streaming resolution in terms of image quality as well as loading time.
- For video essays and interactive art please include a short description (max 50 words) and a poster image in jpg format.
- Sound: provide a link to your sound/music files hosted on your own account, preferably SoundCloud. We will embed the sound within your journal contribution pages.
There are guidelines available on how to optimise your image files for WordPress sites, which is the platform that Hyphen uses. If you want to simplify the optimising process, there are also free online platforms or downloadable software like imageoptim that can be used.
Style guide for text-based elements of submissions
Please apply these guidelines insofar as possible. These guidelines might not apply systematically to a submission considered by their author as a piece of creative writing, free-form essay, experimental or art writing.
SOME EXAMPLES OF KEY STYLE GUIDE ELEMENTS
- (for the comprehensive guide, please refer to the
Intellect Books style guide.
Notes are formatted as endnotes as opposed to footnotes. Endnotes are numbered within the main text using superscript Arabic numerals. The numbers should always appear after a punctuation mark, except if the punctuation mark is a dash or a colon – then the superscript number is placed before. References follow the Harvard reference style.
The first word of each bullet point should have an initial capital letter and use full points only if the text in the bullet point consists of a completed sentence; otherwise use no punctuation if the bullet points are just a list of single (or a couple of) words or fragments of sentences
Captions for images or other media should appear on another free-standing line below the ‘Insert’ line.
The following is the agreed style for captions, and as much information as is available should be provided: Figure 1: Artist, Title of Artwork, Year. Medium. Dimensions. Location. Copyright holder information [use of Courtesy of or © should be consistent].
21 March 1978 (but September 11 or 9/11 is permitted)
nineteenth century, twentieth century, twenty-first century
One to twenty (in words)
21-99 (in figures)
100, 200, 1000, 1500, 5000, 10,000
Numbers in a range, up to 100 both numbers appear in full: pp. 10-19, 19-21
After 100, only the changed part of the second number is used: 102-07, 347-49
thirty, forty, fifty (if expressed as an approximation)
Our style for quotations embedded into a paragraph is single quote marks, with double quote marks for a second quotation contained within the first.
Quotes longer than three lines are indented following a line break and do not require quotation marks or italics.
Omitted material in quotations should be signalled by an ellipsis enclosed in square brackets: […].
Quotes embedded in a sentence, which include a capital in the original source should be amended to lower case using square brackets. For example: Nora Barnacle referred to Joyce’s work as ‘[t]hat chop suey’ (Maddox 1988), rather than Nora Barnacle referred to Joyce’s work as ‘That chop suey’ (Maddox 1988).
Please avoid breaking up quotations with an insertion such as, for example: ‘This approach to mise-en-scène’, says MacPherson, ‘is not sufficiently elaborated’ (MacPherson 1998: 33).
Hyphen uses the Harvard referencing system. We recommend that you refer to the following website:
There is a good introduction to the Harvard referencing system at https://library.leeds.ac.uk/info/1402/referencing/50/leeds_harvard_introduction
There should be a single bibliography. The default name for this list is ‘References’.
All items should be listed alphabetically by author or authorship. Numerous works from the same author or source should be listed together chronologically with the earliest work listed first. Bibliographies do not need to be split into ‘References’ and ‘Further Reading’, ‘Works Cited’ or ‘Filmography’.
Books with a single author, for example, should follow the format: Surname, Name (Year), Title, City: Publisher.
Auslander, Philip (2007), Theory for Performance Studies, Abingdon: Routledge.
Citations embedded in the main text
Hyphen house style is Harvard references embedded in the main text in the Author date format, (Surname Year: Page). For example: (Harper 1999: 27).
For multiple citations and all other variations, please read the full Harvard style referencing guidelines.
- You warrant that any material you submit is your own original work and that you own the copyright and any other relevant rights.
- Reproduction permissions: it is the responsibility of the contributor to obtain reproduction permissions for the inclusion of any use of literary, dramatic, musical, artistic, photographic, film or any other work for which you do not own the copyright. Please notify any copyright holders of our use of Creative Commons (see Republishing your contribution below). Please supply reproduction permissions provided by the copyright holder to editorial.
- You warrant that the material you submit is not obscene, offensive or otherwise illegal.
- You will take reasonable steps to ensure that any material you submit is not defamatory of any person. If you suspect that material may be defamatory (or if you are not sure), you must notify the editors at the time you submit the material.
All contributions published online by Hyphen are done so under a Creative Commons – Attribution/Non Commercial/No Derivatives – License (CC BY-NC-ND 3.0). This means that material published by Hyphen is free to be re-published by third parties provided the following criteria are met. Apart from this permission, the copyright in the material rests with the author.
- The work is not altered, transformed, or built upon, and is published in full.
- The work is attributed to the author and Hyphen.
- The work is not used for any commercial purposes.
If you have any questions regarding the guidelines above, please contact the editorial team at editorial.
- Use our handy Hyphen one-page submission checklist.